Lifecycle Management für M365 - SITS
Lifecycle Management at a Glance

Abandoned Teams channels, file uploads, workspaces, and user accounts – employees often create resources without taking care of their “disposal” later on. No surprise there as they are created for a specific purpose – and easily forgotten once the work is done.

However, resources that are not properly disposed of or archived pose a risk to companies, for example, when former employees still have access to them. Undeleted customer or business partner data can also lead to compliance violations and a plethora of resources make it more difficult to find files after a while.

Our Lifecycle Management brings order into chaos: It ensures secure management and enrollment of Microsoft 365 resources such as user accounts, SharePoint workspaces, or internal tools like Teams. When these resources are no longer needed, i.e., at the end of their lifecycle, they are securely and automatically decommissioned.

Here’s what our Lifecycle Management brings to the table:

  • Compliance: Thanks to proper handling of data – from creation to disposal – you fulfill all legal obligations.
  • Risk Reduction: Our Lifecycle Management implements strict policies to prevent data sprawl.
  • Cost Efficiency: By reducing the amount of data, you lower storage costs.
  • Operational Efficiency: “Less is more” – with our SITS offering, you optimize your processes, increase productivity, and speed up data retrieval.

Abandoned Resources: A Risk

How old files, accounts, and resources can become a new threat to your business.

Files “forgotten” in the cloud or redundant, inactive user accounts: Orphaned and long-abandoned data poses a security risk to businesses. Risks include compliance violations, access by unauthorized persons, and inefficient work processes.

Your Business Challenge
Your Business Challenge

  • Inefficient data management: Redundant and outdated data cause confusion, often slow down work, and pose a security risk.
  • Risk through external access: Abandoned accounts can allow unauthorized individuals to access confidential data.
  • Compliance risks: If data is not properly stored or deleted, there may be violations of the GDPR or company policies.

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Lifecycle Management by SITS

Data Control and Compliance for M365 & Azure

With our Lifecycle Management for Microsoft 365, we guarantee all-round governance of your resources: From structured creation to disposal, our solutions manage your M365 workspaces from Teams to Office – all in accordance with your company policies.

Manage Guests Safely

Clear Data Regulations for External Employees and Partners
Companies often collaborate with partners, guests, and external service providers using Microsoft 365 tools like OneDrive, SharePoint Online, or Teams. To prevent data leaks and unauthorized access by this user group, we offer our own solution, Guest Lifecycle for Azure AD (GL4AAD), as an addition to our Lifecycle Management. It includes:

  • Onboarding: Automatic setup of guests following the four-eyes principle, including the application of policies on security, confidentiality, and trust norms.
  • Assignment of each guest account to a department and a person, who from then on is responsible for the account’s lifecycle and procedures.
  • Multi-Factor Authentication: Setting up and managing MFA policies for secure login and user restriction.
  • Deletion of inactive guest accounts: User removal across all platforms (SharePoint, Teams, OneDrive, and other applications).

Lifecycle Management: Your Benefits
SITS’s Lifecycle Management helps you keep track of the lifecycle of your data or user accounts and it ensures structured creation and deletion of data.
Guaranteed Compliance
Adherence to strict regulations regarding the creation, storage, and deletion of critical resources.
Time and Cost Savings
From one-time consulting to 24/7 Managed Service: We offer comprehensive Information Lifecycle Management.
Streamlined Processes
By freeing up resources and ensuring a lean data environment, you ensure that your employees spend less time looking for data.
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Frequently Asked Questions
Key Answers about Lifecycle Management

By applying lifecycle management strategies, companies can ensure that personal data and confidential information are securely disposed of in accordance with data protection regulations when they are no longer needed.

Yes, it helps businesses store only the necessary data in accordance with GDPR requirements and protect it. It also ensures that data that is no longer needed is deleted in accordance with the principle of data minimization as prescribed.

Challenges in implementing lifecycle management in M365 include integrating with existing systems and training employees to handle new tools and processes. This also involves continuous monitoring and adapting lifecycle policies to changing business needs and legal frameworks.

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Jonas Fischer
Account Manager, SITS Group